While digital payments like cards and ACH are on the rise, many businesses across industries still rely heavily on checks. Paper checks remain a common payment method across SaaS verticals like field services, property management, legal, and healthcare—yet most platforms lack the tools to manage check deposits digitally. That’s where remote deposit capture comes in: it enables businesses to scan and deposit checks electronically, streamlining a historically manual process and helping platforms modernize check acceptance alongside digital payments.
Payabli’s Remote Deposit Capture (RDC) solves this problem by embedding check scanning and depositing directly into your software platform. With RDC, your merchants can capture and deposit checks without leaving your application—improving cash flow, reducing errors, and consolidating all payment data in one place.
What Is Remote Deposit Capture?
Remote Deposit Capture is a technology that enables users to scan and deposit checks digitally using a mobile device, desktop scanner, or tablet. Instead of physically visiting a bank or relying on manual uploads, RDC streamlines the check deposit process and allows deposits to be initiated from within your software.
With Payabli’s RDC, platforms can embed this capability into their existing UI, giving merchants a faster, simpler way to manage check payments while keeping all transactions—cards, ACH, and checks—within a single system.
Benefits of Remote Deposit Capture with Payabli
Faster Deposits Cut time-to-cash by more than 60%. Checks that once took up to 8 days to clear can now be deposited and processed in just 2–3 days.
Embedded Check Capture Offer a seamless user experience with white-labeled check scanning built directly into your software. Merchants can capture and deposit checks using their mobile phone, desktop, or tablet.
Image Validation & Quality Assurance Payabli’s RDC technology ensures a ~97% image acceptance rate, minimizing errors and rejected deposits through automated image validation.
Streamlined Reconciliation Eliminate fragmented systems. Consolidate all payment data—card, ACH, and checks—into a single platform for improved financial visibility and simplified reporting.
Developer-Friendly Integration Go live in days, not weeks. Our clean APIs, robust documentation, and pre-built UIs make it easy to embed RDC into your platform.
Flexible Monetization Monetize RDC by marking up ACH service fees or joining our revenue share program. Control your margins and unlock new revenue streams.
Ideal Use Cases and SaaS Verticals for Remote Deposit Capture
Payabli’s Remote Deposit Capture is ideal for B2B SaaS platforms that support industries with high check volumes and field-based operations, including:
Field Services and Construction
Property Management and HOAs
Legal and Professional Services
Healthcare
Nonprofit
Additional Capabilities
White-Labeled Experience: Match your brand with customizable UI for check capture.
On-Site Image Capture: Enable users to scan checks instantly from their location.
Upcoming X9 Support: Soon support high-value business checks above $25,000 with X9 file integration.
Why Remote Deposit Capture Matters
Many SaaS platforms already use Payabli to manage card and ACH payments. However, checks are often handled outside the platform, requiring manual deposits and creating reconciliation challenges. This disconnect leads to operational inefficiencies, slower cash flow, and increased errors.
By embedding Remote Deposit Capture, your platform becomes the single destination for all payment types—delivering a better experience for merchants and giving you a competitive edge.
Get Started Today
Ready to embed Remote Deposit Capture into your platform and modernize check collection for your users? Contact our team today to get started — or explore our developer docs to see how easy integration can be.
Horizontal payment processors have served software platforms for years but lack flexibility critical to certain key verticals. Enter split funding and dynamic funds routing. In this blog, we’ll explore how split funding and dynamic funds routing transform payment processing for software platforms serving key “Need to Pay” verticals like Property Management. From flexibility to facilitating complex payment management, we’ll uncover the benefits and their impact on digital commerce.
Understanding Split Funding and Dynamic Funds Routing
What is Split Funding and Dynamic Funds Routing? Thisis the process in which a software platform that is processing payments can split a transaction and have it deposited into multiple merchant accounts or on their behalf.
Split Funding and Dynamic Funds Routing: Benefits for Software Platforms
When it comes to split funding and dynamic funds routing, there are multiple benefits software platforms will see when working with the right payment provider.
Never co-mingle funds again. With split funding and dynamic funds routing your software platform can avoid the co-mingling of funds. Co-mingling of funds typically refers to the mixing or pooling of funds from multiple transactions or sources into a single account but also consolidating different funds sourced for different purposes. For certain verticals, this provides superior user experiences while remaining compliant, while the co-mingling of funds is highly discouraged.
By eliminating the co-mingling of funds, your platform will avoid:
Accounting Challenges: WIth traditional payment processing providers, all your transactions occur within a basic merchant account and among daily batches of transactions. This means that funds get routed to one or two bank accounts with limited control over how they get settled, inadvertently mixing funds from different sources. This makes it difficult to track individual transactions or understand the origin of specific settlements within your clients’ bank accounts.
Compliance Headaches: Depending on the jurisdiction and industry, there may be regulations or legal requirements governing the segregation of funds, particularly when handling transactions on behalf of others (e.g., customers or clients).
Lack of Transparency: Maintaining records of all your transactions from your customers coupled with keeping track of funding transfers, payments to your software companies, and other bills in bank accounts places an undue burden on businesses. This can be a nightmare operationally and may even require you to leverage third-party tools to just make sense of it all.
Additionally, split funding and dynamic funds routing allow software businesses to optimize for:
Improved customer experience: ensuring timely and accurate payments, increasing customer experience within your platform as it relates to payments, and the splitting of funds overall.
Increased compliance and transparency: facilitating adherence to financial and compliance regulations and providing clear records for auditing.
Ease of payment management: simplifying reconciliation and reporting, eliminating the need to track individual transactions across multiple accounts. Working with the right payment provider offers a streamlined approach that not only saves time and resources for software platforms but also improves accuracy and transparency, enhancing the platform’s financial visibility and control of all transaction details in one centralized view.
Which SaaS Industries Can Benefit From Split Funding and Dynamic Funds Routing?
Certain SaaS industries significantly benefit from utilizing split funding, specifically to eliminate the co-mingling of funds. One key industry is the HOA software industry. For example, if you are operating as an HOA software company, you are responsible for all of the individual HOA management companies under you, who are responsible for collecting all of their homeowner payments and fees. When the HOA management companies under your platform receive payments from the homeowners, they need to ensure there is no co-mingling of funds that eventually flow through as transactions via your platform. For example, a homeowner may pay an HOA management company under your platform for renting out the pool area at their building but also pay a fee for re-paving the roads at the HOA community. If both of those transactions settle into the same pool, this would be considered a co-mingling of funds. Co-mingling funds in HOA software platforms is highly discouraged to ensure financial transparency, comply with legal requirements, and prevent fraud. Keeping funds separate simplifies accurate accounting, reporting, and auditing while reducing liability and maintaining homeowner trust.
Streamlining Payment Management & The Power of Working with the Right Payment Provider
Payabli empowers software platforms to optimize their payment processing, drive revenue, and boost customer satisfaction with a unique payment feature set that is fully integrated and baked into each platform’s product experience. Unlike many payment providers in the space, Payabli offers robust split funding capabilities, setting up each customer on your platform with the appropriate amount of merchant accounts and ensuring the correct funds routing to eliminate the co-mingling of funds. This allows you to process transactions securely and compliantly, routing funds to different bank accounts while seamlessly reconciling split funding through comprehensive transaction and settlement reporting APIs and UIs. Our team provides the tools to direct and split funds according to your unique business needs, ensuring compliance and enhancing user experience.
To see how these innovations can revolutionize your software platform’s payment processing, we invite you to watch our video on split funding and dynamic funds routing.
Interested in learning more? Schedule some time to chat with one of our payment experts. We’ll show you how our API-first payment solution can empower your business to build seamless payment experiences.
As technology continues to reshape the way we conduct digital transactions, software businesses are increasingly embedding payment functionalities into their platforms to expand their capabilities, enable frictionless experiences and create new revenue streams. However, amidst the excitement of embracing and owning the embedded payments experience, one crucial step often stands out as a challenge as software platforms get started on their payments journies – merchant onboarding.
This blog will delve into key topics and cover everything you need to know about merchant onboarding from what it entails and why it matters, to the common challenges and risks associated, and how partnering with the right embedded payments provider can ensure frictionless experiences.
What is merchant onboarding?
Merchant onboarding is the process through which businesses are brought into the payment acceptance ecosystem of a software platform. It involves the collection of customer details, verification of their business identity, and integration of capabilities to enable them to start processing payments and collecting invoices seamlessly.
Merchant onboarding is a critical step and although it may seem difficult, it doesn’t have to be.
What is frictionless merchant onboarding?
Frictionless onboarding refers to a streamlined and efficient process where customers can complete applications without any hiccups. enables users to complete the onboarding process efficiently, ensuring a smooth and hassle-free experience. Additionally, it provides clear visibility to customers about the status of their application and any additional requirements needed to progress further, allowing for a transparent and informed onboarding journey.
Why does merchant onboarding matter for SaaS platforms embedding payments?
A lot of initial conversations for software platforms focus on the ability to process payment transactions, but onboarding is the start of the payments journey for every platform and should not be overlooked. A seamless onboarding experience greatly improves user experience for software platforms and their customers. With features like automated onboarding, hosted boarding links and embedded components, software platforms gain more visibility and control over the customer experience, while reducing any friction on the customer’s end. These features also allow platforms to white-label and brand their experiences.
A well-executed onboarding process also lays the foundation for a long-term, productive customer relationship. It demonstrates the platform’s commitment to delivering a user-friendly and reliable service, increasing customer loyalty.
Once customer information is collected, they must be verified. Thorough underwriting helps platforms validate the legitimacy of merchants, mitigating the risk of fraud or non-compliance. Additionally, by analyzing the financial history of the business and creditworthiness of its owners software platforms can determine appropriate payment processing terms and risk controls. This ensures a smooth and reliable payment experience for both the platform and its merchants.
Another key aspect is scalability. As software platforms continue to grow and acquire new customers, having smooth and streamlined onboarding automation is essential. This can eliminate the hassle of sending and receiving paper documents and emails by replacing them with more automated and secure features like e-sign and embedded document uploads.
By simplifying the onboarding process, platforms can effortlessly expand their customer base and handle a higher volume of transactions. This not only saves time and effort but also maximizes revenue generation potential.
What are the common challenges of merchant onboarding?
Software platforms often encounter challenges during merchant onboarding. One challenge is the ease of entering and collecting information from merchants. Utilizing tools like boarding links and embeddable forms like our creator widgets can simplify this process, ensuring a smooth and efficient data collection experience.
Another challenge is managing the status of merchant applications. Platforms need robust systems in place to track and communicate the progress of the application to both the platform and the merchant. Software companies should be able to get play-by-play updates about their users with capabilities like our onboarding webhooks and portfolio management dashboards.This helps maintain transparency and enables timely updates on the status of the onboarding process.
Tailoring the underwriting policy to the specific industry is also a common challenge. Platforms must consider factors like client size, industry-specific risks, and other relevant demographics while formulating their underwriting policy. Working with an orchestration platform like Payabli, can provide software companies with access to hundreds of risk vendors to accommodate any risk profile or factors. This customizability ensures that the onboarding process aligns with the specific needs and expectations of different merchants.
Throughout the process of onboarding merchants, software platforms must be prepared to handle potential underwriting flags. These flags may include TIN mismatches and can occur in large numbers for specific industries. In addition, delayed deliveries may also lead to a need for further diligence. It is important for software platforms to ensure that merchants accurately fill out the onboarding application and are aware that additional documentation, such as previous merchant records, bank statements, and financial statements, may be requested if there are high transaction volumes.
What are the risks associated with merchant onboarding?
Merchant onboarding comes with inherent risks that software platforms need to address. One such risk is fraud, which includes the use of fake identities or stolen data by bad actors. This can lead to financial losses and reputational damage.
Misconfigurations pose a risk as well, with errors in pricing, missing equipment, or other setup issues potentially causing financial discrepancies and customer dissatisfaction. It is crucial for platforms to implement robust processes and systems for merchant onboarding to mitigate these risks effectively.
How can SaaS platforms ensure frictionless onboarding experiences of their merchants?
It’s important for software platforms to partner with an embedded finance provider who can help the platform onboard customers with ease and handle the heavy-lifting. The right partner can not only provide frictionless, digital onboarding experiences with some of the key features mentioned above, but also can help software platforms avoid any risk associated with payments compliance and regulatory laws.
What should I know about Payabli’s merchant onboarding?
Payabli’s Payment Infrastructure & Monetization Platform enables software businesses to build, customize, and manage a frictionless, automated merchant onboarding experience under one umbrella so they can start accepting and monetizing their payments quickly and securely. We can tailor to your business’s onboarding needs and provide flexible options including the ability to onboard your merchants via:
Hosted boarding links
Embeddable components
A direct connection to a single API
A hybrid approach, which pre-populates the information you already have and generates boarding links for your merchants to fill out the rest
Bulk onboarding – Payabli works with merchants to fulfill any technical or underwriting prerequisites for the bulk onboarding process, with the ability to efficiently pre-underwrite merchants.
Learn more by watching the video below.
X
Payabli and Huntington Bank Join Forces to Bring Payments to the Digital Banking Experience
